A3 Soft Processes Attendance 70% Faster with a Single Click

Challenge

A3 Soft s.r.o. is a stable, modern fintech company with in-house development that, under the business name Fiskal PRO, delivers smart solutions in the area of payment terminals and POS systems. The company’s goal is to build a stable business network and bring partners innovations that take their business to a higher level.

Before deploying Humanet, the company worked with fragmented data, and attendance was managed in Excel. At the same time, A3 Soft needed to unify its attendance system after merging two companies into one and set up rules so the system could handle active and inactive on-call shifts, employees with and without schedules, and check-ins via the mobile app.

Payroll administration remained in the Human system, but the key need was efficient attendance processing, reducing manual steps, and creating a clear process for employees, managers, and the HR department.

The main challenges included:

• replacing Excel and an outdated system with a unified digital solution,
• unifying attendance rules after merging two companies,
• configuring specific attendance features, such as active and inactive on-call shifts or various scheduling modes,
• reducing errors in tracking vacations, doctor visits, compensatory time off, and other absences,
• shifting responsibility for attendance verification closer to employees and managers,
• training employees to work with the new system.

Solution

A3 Soft chose Humanet mainly because they already knew it through the Human system and could configure the necessary attendance specifics within it. During deployment, attendance, scheduling, and absence approval were addressed together to create a single unified process for employees, managers, and payroll/HR administration.

An important part of this was moving from paper and manual recording to a digital environment. Employees can now check their own attendance, the manager approves it, and the payroll accountant mainly just checks whether attendance has been approved.

The mobile app helped bring selected processes directly to employees. For questions, the team can use video tutorials or the Hotline, which supports the gradual expansion of Humanet usage.

The solution included:

• implementing Humanet as a unified system for attendance processing and scheduling,
• configuring rules for different employee groups, including on-call shifts and planned and unplanned modes,
• electronic approval and documentation of absences,
• recording check-ins and selected requests via the mobile app,
• attendance verification by the employee, approval by the manager, and subsequent review by the HR or payroll team,
• using reports for better overview, for example when planning vacations.

Solutions Used:

Schvaľovanie neprítomností

Spracovanie dochádzky

Stravné lístky

Cestovné príkazy

Mobilná aplikácia

Impact

Impact

Humanet brought order, speed, and better control to attendance management. According to the data, attendance processing is approximately 70% faster, and approval happens with a single click.

The most important results:

• Attendance processing has sped up significantly, and the HR department works with a clearer approval process.
• The error rate in tracking vacations, doctor visits, and other types of absences has decreased.
• Compensatory time off can only be taken when the employee has actually worked the corresponding hours.
• Employees can check their own attendance, and the manager approves it directly in the system.
• Attendance corrections remain under the control of the HR department, which increases certainty and data integrity.
• Employees adopted the mobile app well, and new hires quickly get the hang of it after receiving their login credentials.
• Travel orders are especially helpful for international trips to Hungary and the Czech Republic, while the company also reduces administration for domestic trips.

A3 Soft also appreciates the support in using the system – for common questions, video tutorials, the Hotline, and the support team help out. Humanet has also created space for further expansion of digital HR processes, for example in vacation planning, reporting, or in the future in performance evaluation.