Regal Rexnord sped up attendance and payroll processing by 75%

Challenge

Regal Beloit Slovakia s.r.o., part of the Regal Rexnord group, is an engineering company focused on manufacturing couplings for mining, power generation, and other industrial sectors. The global Regal Rexnord group has approximately 30,000 employees and more than 200 facilities worldwide. Its goal is to create a better tomorrow through the energy-efficient conversion of power into motion.

At the start of the month, the HR team was heavily burdened by processing documents for payroll and attendance. Monthly preparation took approximately four days, during which it was difficult to respond flexibly to requests from employees, managers, and other internal partners. The company also needed more reliable data for decision-making, reporting, and analysis, which could not be easily obtained from the original, outdated, and unclear solution.

The main challenges included:

• a high manual workload when processing attendance and payroll documents,
• a higher error rate in manually processing data and payroll claims,
• limited access to current data and reports, especially when quick analysis was needed,
• no cloud solution offering access outside the local workplace,
• the need for a partner for whom HR and payroll are the core area of expertise,
• the need for clearly defined cooperation between the customer and the provider, including structured data transfer.

Solution

Regal Rexnord considered several providers. The deciding factors were mainly the combination of a cloud solution, the ability to work with data from abroad, and covering both attendance and payroll under one roof. Another important argument was that HOUR provides payroll outsourcing and has a well-established model of cooperation between client and provider.

Humanet made it possible to connect attendance, absence approvals, planning, the mobile app, and other digital tools. Thanks to structured data transfer and import tables, preparing documents for payroll processing became simpler. The mobile app also brought selected HR processes directly to employees and managers.

The solution included:

• deployment of a cloud HR solution with easy access to data,
• connecting attendance processing with payroll outsourcing,
• standardized data transfer between the client and HOUR,
• automating calculations related to the attendance bonus, meal allowance, and transport bonus,
• approving absences without paper request forms,
• a mobile app for employees and managers,
• the option to further expand digital solutions, for example with travel orders, attendance planning, or employee learning and development.

Solutions used:

Schvaľovanie neprítomností

Spracovanie dochádzky

Stravné lístky

Cestovné príkazy

Vzdelávanie

Mobilná aplikácia

Outsourcing miezd

Impact

Implementing Humanet brought a visible change in the speed, accuracy, and comfort of the HR team’s work. Processing attendance and payroll documents was shortened from four days to one, a 75% reduction in time required. At the same time, the error rate decreased, and the company gained better visibility into data it can use in reporting, controlling, and production management.

Key results:

• The HR team can download the reports it needs independently, quickly, and in the structure required for further data work.
• Attendance data is available in a clear format and makes it possible to analyze behavioral patterns, such as time off taken on specific days.
• Humanet automatically calculates items that used to be handled manually, such as the attendance bonus, the number of meal vouchers, or the transport bonus.
• In the mobile app, employees have access to personal and payroll data, their remaining vacation balance, attendance information, and requests such as doctor visits.
• Vacation and absence requests are handled electronically from anywhere, and a supervisor’s approval is immediately reflected in attendance and subsequently in payroll[ZA1] .
• Employees can easily contact HR with a question or request directly through the mobile app.
• Digitization eliminated paper-based steps, reduced the number of manual interventions, and freed up HR capacity for higher-value activities.
• The mobile app has been adopted and is used by 100% of employees across all age groups,

Higher-quality data work is another important benefit. Regal Rexnord can prepare inputs for KPIs, controlling, and production more quickly, while also making decisions based on current data. If needed, the Hotline and ServiceDesk are available, through which Humanet consultants provide advice.

Humanet has thus simplified day-to-day operations, increased trust in data, and created space for the HR team to focus more on supporting the business and its employees.