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All fuctions overview

Personal data

Central records of all employee data — the foundation for working with the other modules.

Employee onboarding and records

  • Job applicant records
  • Quick and easy addition of a new employee by filling in a personal card
  • Job position and workplace records
  • Records of language skills and education attained
  • Employee payroll deduction data
  • Employment relationship data
  • Records of completed and required medical examinations
  • Creating and assigning shift cycles based on employee work schedules
  • Import to Person and Role records (.xlsx)

Employee overview and management

  • Employee cataloguing according to organisational needs
  • Grouping by cost centres, projects, and departments
  • User access configuration
  • Working with multiple employers or organisational entities
  • Processing data for multiple companies
  • Employee deactivation

Legislation and GDPR

  • Records of consents to personal data processing
  • Permanent data deletion in accordance with GDPR
  • ELDP import

Internal processes and support

  • Individual access rights to tabs
  • Notifications for HR events (end of probation period, off-record status, employment termination…)
  • Notification for medical examination expiry
  • Support panel: ServiceDesk, Help, Blog, Legislative Advisor

Module outputs

  • Employment contract, agreements for work performed outside employment
  • Employment record sheet, personal registration form
  • Time & attendance overviews, holiday balances
  • Employee overview by headcount, experience, age, education
  • Printing of all code lists and registers entered in the system
  • Option to insert a stamp with signature into selected print outputs
  • Custom forms in DOCX format, exports to MS Excel and PDF

Electronic employee file

  • Employee personal file
  • Personalising document categories
  • Allowed file types: .XLS, .XLSX, .XLSM, .DOC, .DOCX, .PDF, .CSV, .TXT, .PNG, .JPG, .JPEG
  • Maximum file size 4 MB

Payroll processing

Automated payroll calculation for all employment types, always in compliance with current legislation.

Preparation of inputs

  • Work calendar with minute-level precision
  • User-defined data transfer from the time & attendance system
  • Records of allowances, bonuses, one-time deductions…
  • Consideration of uniform and non-uniform working time distribution
  • Recording of preliminary employee attendance data up to one month in advance
  • Custom names for payroll items

Calculations and posting

  • Payroll calculation for an individual, a group, or the entire organisation
  • Automated calculation of allowances, holidays, sick leave, deductions, grossing up
  • Individual payroll calculation adjustments
  • Payroll posting by cost centres, orders, and projects

Overviews and reporting

  • Payroll summary by organisation
  • Input for social fund creation
  • Overviews of costs, absences, bonuses, and holidays

Control, security and support

  • Calculation history, control logs, corrections
  • Payroll closing, corrections, and repeated closings
  • Role-based access rights, data protection, output passwordsPrístupové práva podľa role, ochrana údajov, heslá k výstupom
  • Sending files by email directly from the system (editable forms)
  • PDF Decrypter – bulk password removal
  • Deadlines and tasks – system reminders for payroll or HR
  • Remote support – temporary technician access to the database

Module outputs

  • Payslips – print, email, automatic distribution, visual customisation
  • Annual tax settlement, confirmations for sickness benefits, labour offices
  • Pension insurance record sheet (incl. .xml), payroll sheet (incl. .xlsx)
  • Payment orders – including QR code, SEPA processor
  • Exports for banking, accounting, and custom reports to PDF/XLSX/DOCX

Organizational Management

Graphical org chart with change history, capacity planning, and job position catalogue.

Organisational structure

  • Creating and editing organisational units and cost centres
  • Creating and editing organisational units and cost centres
  • Capacity planning: management type, headcount
  • Graphical structure view with filtering and view to any date
  • Simulations – creating an alternative structure without affecting the live data

Job positions

  • Records of job positions and their descriptions: job duties, requirements, categories
  • Option to attach files or assign a template (model) position
  • Catalogue of template positions – templates for recurring roles
  • Easy copying, filtering, and deactivation of cancelled positions

Change management, linking to employees

  • Clear assignment of employees to positions
  • History of changes and assignments to a specific position
  • Employee directory with contacts and departmental assignments
  • Visualisation of occupancy, leadership positions, and temporary posts

Module outputs

  • Quick edit – adding, moving, or removing objects
  • Bulk update from Excel
  • Overview of changes by schedule
  • Printing of org charts, overviews, and forms (PDF, DOCX, XLSX)
  • Exports with custom templates, materials for HR and management

Learning and Development

Records of training, certificates, and costs, from planning through to evaluation.

Training planning

  • Training plan
  • Planning and evaluation of training costs
  • Comparison of planned and completed training
  • Tracking of periodically recurring training and certificates

Records of training and certificates

  • Training catalogue records
  • Records of completed training
  • Records of certificates obtained after training
  • Records of training organisations
  • Categorisation of training by area and type
  • Records of periodically recurring training and certificates

Evaluation, feedback, notifications

  • Evaluation of completed training
  • Email notifications for expiring training and certificates
  • Automatic invitations to planned training sessions

Module outputs

  • Overview of training and certificate validity
  • Overview of training attendance
  • Overview of all employee certificates
  • Employee training record card
  • Training plan review
  • Overview of training costs
  • Attendance sheets

Planning and Forecasting

Planning of headcount and payroll costs with comparison against actuals.

Creating plans and forecasts

  • Creating plans / prognosis for various time frames
  • Copying plans with automatic version number increment
  • Option to base a forecast on a specific plan, and vice versa

Organisational structure of the plan

  • Creating an individual structure (manually/by import)
  • Import of structure from .xlsx, Organisational Management
  • Personal data, another plan/forecast
  • Search within the structure

Systemisation changes

  • Planning of new units, positions, transfers, cancellations
  • Planning of employee onboarding and offboarding
  • Automatic position backfilling upon departure
  • Moving an employee to a different position
  • Planning changes manually or by bulk import
  • Cancellation of a planned change
  • Logical checks and automatic recalculation of state inputs for items

Cost planning

  • Cost planning at employee or department level
  • User-defined “planned” cost items
  • Custom calculation formulas and conditions
  • Automatic valorisation calculation for any item
  • Automatic recalculation upon value change
  • Bulk recalculation of items
  • Copying data between periods or employees
  • Bulk zeroing of items
  • Data import from Excel
  • Restricting access to items

Overviews and outputs

  • Overview of statuses and costs by month/year
  • Overview of statuses and costs by month/year
  • Custom reports
  • Row-based reports (XLSX, PDF, CSV) – e.g. planned changes
  • Form-based reports (PDF, DOCX) – e.g. requests
  • Overview of headcount records for a selected period
  • Overview of cost items for a selected period
  • Export to Excel – status movements and planned changes

Integration with other modules

  • Approval of systemisation and costs by structure (with Organisational Management module)
  • Data access based on user assignment (with Organisational Management module)

Attendance processing

Recording and processing of working time including shift cycles, shifts, and payroll integration

Attendance planning

  • Planning calendar for bulk scheduling of employee groups
  • Full-year holiday planning
  • Linking the employee calendar to the planning calendar
  • Recording and planning of on-call duties
  • Defining work schedules (1–3 shifts, agreements, continuous operations…)

Attendance processing

  • Evaluation of actual attendance against the plan or based on recorded transactions
  • Automatic generation of statutory and internal allowances
  • Support for bulk operations when setting parameters and processing attendance
  • Setting company rules for attendance approval at month-end
  • Closing workflow – employee, manager, HR officer
  • Sending notifications

Evaluation and outputs

  • Overviews of presence, attendance records, and summary items
  • Printing of row-based and form-based reports on demand
  • Outputs to external payroll systems
  • Employee attendance log
  • On-call duty log
  • Recording of overtime work – Overtime form
  • Checking statutory rest periods between shifts

Integration with other modules

  • Automatic transfer of approved absences from Absence Approval
  • Import of absences and sick leave into the planning calendar /
  • actual attendance
  • Import of holiday plan into the planning calendar
  • ePN (electronic sick leave)
  • Integration with Humanet modules: HR Administration, Mobile
  • App, Meal Vouchers, Travel Orders

Absences approval

Electronic absence requests with an approval workflow and automatic transfer to attendance.

Submission and approval

  • Electronic submission and approval of requests
  • User-defined code list of absence types
  • Setting a substitute approver
  • Bulk operations – submitting and approving multiple requests (for a group of employees) at once
  • Various setting types (e.g. approval including planned leave, tracking permitted limits, mandatory fields in the request)

Submission and approval

  • Transfer of approved request to attendance
  • Export of absences to Outlook calendar

Overviews, outputs, notifications

  • Overview of employee absences in a selected period
  • Overview of approved and pending requests in XLSX format
  • Printing of row-based and form-based reports on demand
  • Sending notifications on request status change to the employee and approvers

Absence documentation

  • Electronic attachment to a request
  • Approval of document validity
  • Notification of a missing document

Humanet Terminal

7″ touch-screen attendance terminal developed specifically for Humanet – operates via LAN, WiFi, and LTE, independently of IT infrastructure.

Device and design

  • 7″ touch display with intuitive interface
  • Option to mount on a wall or place on a desk
  • Easy self-installation

Attendance functions

  • Integration with the Humanet attendance system
  • Support for attendance cards and chip fobs (Proximity, Mifare, HID)
  • Definition of custom break types

Connectivity and operation

  • Connectivity via LTE (SIM card), Wi-Fi, or LAN
  • Autonomous operation during internet outage – data is stored locally

Mobile use

  • Suitable for temporary worksites without IT infrastructure (e.g. construction sites) thanks to LTE connectivity

Technical specifications

  • power supply: 20–30 VDC
  • processor: iMX7 dual core 1GHz
  • RAM: 512 MB DDR3L
  • storage: eMMC 8 GB, optional Micro SD
  • display: 800×480 px TFT
  • RFID support: Proximity, Mifare, HID
  • read distance: 30 mm
  • dimensions: 173×206×45 mm
  • material: ASA / stainless steel
  • colour: black
  • protection: IP40
  • operating temperature: -20 °C to +55 °C
  • audio: 1W speaker with adjustable volume

Travel orders

Electronic management of domestic and international travel orders including automatic calculation of reimbursements.

Entry and recording

  • Records of domestic and international travel orders
  • Entry of projects, orders, notes, and travel conditions
  • Option to include multiple trips in one travel order
  • Option for a custom database of locations and destinations
  • Categorisation of trips according to custom needs
  • Management of service requests with attachment records and communication (chat)
  • Support for hybrid and electric vehicles including consumption adjustments in line with legislation

Automation and calculations

  • Automatic calculation of travel reimbursements
  • Recording of expenses with NBS exchange rates
  • Detailed expense management and automation
  • Setting number series and custom notifications
  • Automatic generation of actual routes from attendance data
  • Automation of deductions for unaccounted advances
  • Automatic advance

Connectivity and operation

  • Connectivity via LTE (SIM card), Wi-Fi, or LAN
  • Autonomous operation during internet outage – data is stored locally

Bulk operations and settings

  • Bulk travel orders for multiple employees
  • Copying travel orders and expense claims
  • Option to specify requirements
  • Recording and management of private vehicles
  • Delegation of approval permissions
  • Various options for modelling approval processes
  • Configurable per diem settings (flat rate, graduated, by employee or country)

Outputs and exports

  • Printing individual travel orders to PDF (with attachments)
  • Bulk printing of multiple travel orders simultaneously
  • Exports to Excel – reports for various purposes
  • Specific exports: SEPA, SAP payroll
  • User-defined overviews to XLSX
  • Custom reports from available data
  • ESG reporting support – recording and calculation of emissions from business trips

Outputs and exports

  • Recording of a work location different from the primary place of work
  • Integration with Humanet attendance solution – automatic routes, intervals, calendar entries
  • Dynamic approval based on organisational structure
  • Automatic creation and approval of absence requests of the “Business trip” type

Humanet Mobile App

Access to payslips, attendance, and absence requests directly from a mobile device.

Overviews and information

  • Panels with key employee attendance and task information (balance, holiday remaining, today’s/tomorrow’s plan…)
  • Attendance overview in graphical form (weekly, monthly chart)
  • Profile with personal and employment data about the employee
  • Team presence/absence overview
  • Colleague profile with contact details
  • Payslips with option to download to phone
  • Task list with swipe-gesture approval

Agenda

  • Submitting and viewing absence requests
  • Approval of requests by managers

Attendance

  • Clock-in emulator with daily transaction overview
  • Employee attendance calendar
  • Option to edit actual attendance
  • Attendance summary data
  • Approval/locking/confirmation of employee attendance

Security

  • Login via SSO
  • Use of biometrics for app access
  • Optional PIN code

Personalisation

  • Dark mode
  • Language setting (SK/EN)
  • Home screen personalisation
  • Profile photo setting
  • Support for both platforms (iOS and Android)

Reporting

Payroll and HR overviews available to managers with access control based on organisational structure.

Data access

  • Connection to a single database
  • Automatic data replication from Humanet to Humanet
  • Reporting
  • Various report groups

Access management

  • Access configuration for individual groups
  • Restricting access to read-only
  • Option for individual customisation of overviews
  • Allowing or restricting data export

Working with data

  • Selection of period for data display
  • Displaying data by organisational structure
  • Data access based on organisational unit assignment or defined
  • perimeter
  • Grouping or splitting data
  • Notification of a new period for a given report group

Outputs

  • Data export to Excel

Approval Workflow

Configurable electronic workflow for various types of HR requests with notifications and delegation.

Request management

  • Records of various form types
  • Permissions for adding requests
  • Filtered access to requests
  • Option for access via organisational structure for selected request types

Approval Workflow

  • Request status and progress
  • Bulk approval of requests
  • Data historisation
  • Access management for forms

Process configuration

  • Defining statuses and transitions
  • Action permissions
  • Setting approvers and groups
  • Delegation, substitution

Notifications and automation

  • Email notifications
  • Customisation of notification content
  • Direct entry from email into the request form via notification

Notifications and automation

  • Copying and exporting processes

Staff evaluation

Structured performance feedback including self-assessment and development plan configuration.

Evaluation setup

  • Various evaluation periods
  • Evaluation areas and questions
  • Slovak and English version

Participant organisation

  • Defining appraisees and appraisers
  • Involvement of all parties
  • Automatic assignment of questions

Conducting the evaluation

  • Form generation
  • Online / offline forms
  • Email notifications

Outputs and print reports

  • Self-assessment
  • Manager evaluation

Tracking results

  • Evaluation history
  • Key skills and competencies

Performance reward

Monthly employee evaluation based on assigned indicators with hierarchical bonus budget management.

Budget setup and evaluation

  • Evaluation period
  • Definition of indicators
  • Assignment of indicators by organisational level
  • Financial or % evaluation
  • Hierarchical budget distribution
  • Automated budgets for managers
  • Budget transfer and reallocation

Evaluation organisation

  • Easy definition of participants
  • Bulk form generation

Tracking and history

  • Goal achievement history

Outputs and overviews

  • Output on paid rewards
  • Overview of reasons for reward reductions

Extra rewards

Digital process for proposing and approving one-time bonuses for exceptional performance – with budget control.

Rules configuration

  • Various types of extra rewards
  • Time-limited budgets
  • Deadlines for proposals and approval

Process and participants

  • Approval process configuration
  • Defining roles – proposer, approver, recipients
  • Email notifications
  • Individual and bulk entry
  • History of approved rewards

Outputs and overviews

  • Overview of rewards by period
  • Export to payroll

Key Performance Indicators

Setting and tracking company, departmental, and individual goals linked to variable reward calculation.

Goals and evaluation

  • Various evaluation intervals
  • Company, departmental, and individual goals
  • Easy assignment of appraisees and appraisers
  • Evaluation forms – individual and bulk
  • Online / offline evaluation
  • Goal achievement history

Rewards

  • Reward calculation based on goals
  • Non-standard periods and partial payouts

Notifications and integrations

  • Email notifications throughout the process
  • Slovak and English version of the module

Notifications and integrations

  • Summary and individual outputs

Meal vouchers

Automated calculation of meal voucher entitlement based on actual attendance, linked to payroll.

Settings

  • Defining the calculation method
  • Option to set entitlement conditions
  • Flexible calendar interruption settings
  • Defining employees entitled to meal vouchers

Calculations and overviews

  • Advance calculation from attendance records
  • Calculation based on actual presence
  • Meal voucher overview